Communication is your main job

Communication is hugely important. There are many decisions which you will make which will affect the registrants, volunteers, and other directors. It is critical that you communicate these clearly and consistently. It is critical that you can be reached during the day before, during, and after your competition(s) in case anyone has questions.

How and when will people (competitors, volunteers, directors, spectators, family members) know what they need to know?

All directors must read the following guides

• Director Guide
• Generic Event Guide
• Generic Event Checklist
• Overall Convention Questions

Road Racing

• When doing a road-racing event where the roads are closed by the police, please ensure:

  • A volunteer at every intersection and pedestrian crossing to prevent people from walking onto the course. (Ensure that this is someone who speaks the local language)
  • Known location of medical
  • Known location of water
• What time is check-in?
• What time do unicyclists line up?
• Will there be multiple waves of competitors?
  • How to communicate the waves to competitors?

10k

• Where are the bathrooms?

• Where can people leave backpacks during their race? (a secure area)

Marathon

• Similar to the 10k

• Where are the bathrooms?

• Where can people leave backpacks during the race?

  • If the Start location is not the same as the Finish location, is it near enough to have the competitors return here?

  • Who will be managing this?

  • How will you secure them? Trust-based, or with Competitor-ID tags?

• How will you handle people who crash on the course and need to be taken to the hospital?

  • Ie: people who faint, or are injured?

  • Do you have a way to communicate with your volunteers around the course?

• If it’s a multi-lap race, will you allow competitors to quit the course early and get partial credit (e.g. 3 of 4 laps, gets ranked along all 3-lap people). If so, you must publish this in advance (in the program book?)